What additional expenses are incurred when presenting in schools?

What additional expenses are involved?

Booking an author visit through Wordfest means that your school will not incur additional or unexpected costs related to an author’s appearance. Flight charges, ground transportation, artist meals, appearance fees and any GST levied by the presenters or their agents (if applicable) is included in the fixed fee Wordfest charges for a school visit.

The amount Wordfest charges for an artist appearance represent only a percentage of the total costs associated with a school visit. As a charitable non-profit organization, Wordfest seeks additional sources of funding from individual donors, sponsors, foundations and public funders to keep the fees it charges as low as possible.

For example, Wordfest charged a fixed price of $600 for each in-school events in 2014, while the actual expenses absorbed by the Festival and its supporters start at about $750 and may run as high as $1,200 per event, depending on the following factors:

• Flights – varies considerably, whether domestic or international.
• Ground transportation expenses (gas mileage, car rentals, taxi charges, airport shuttle)
• Overnight accommodations
• Artist Meals
• Speaking fees (some presenters add GST/HST to their fee.)
• General operating costs (staffing, food and amenities for volunteer drivers